Newsletter Editor
Job Description
 

The PTSO newsletter is produced monthly.  In the 2003-2004 school year, the deadline for article submission will be one week after the PTSO meeting.  The first newsletter of the school year will be published the first week of October, 2003.

All articles proposed for the newsletter must be submitted to the chair/editor via email.  No hardcopy will be accepted.   The editor reviews all submitted articles and makes necessary changes .  The articles are then forwarded to the layout person, who composes the newsletter.  Part of the newsletter template is the nonprofit "stamp", which is preprinted on the front of the newsletter.  The editor(s) proofread for corrections and when the  final copy is completed, it is commercially duplicated.  Volunteers fold, apply address labels, and mail the newsletters. 
          




MAASA Liason

MAASA is the Madison Alliance Against Substance Abuse.  
    Schedule:  Second Tuesday of the month at  4:00 p.m.   Meetings are held at the Hartley Dodge Memorial Building in the Conference Room.
    MAASA's board includes community members, as well as representatives from the Madison Police, Health Department, schools, and colleges. 
    The MAASA Liason attends all meetings and reports the activities of MAASA to the PTSO board.  Conversely, it is important that  MAASA is aware of the activities and concerns of the high school.  
       Communication between these two organizations is obviously important because of the need for mutual support in dealing with issues and programs which involve substance abuse, and support for students and families.   
        The MAASA website is at www.maasa.org, and can also be reached through Rosenet.

Secretary

The Secretary shall record the minutes of all meetings of the Corporation and the Board, shall have a copy of the approved by-laws available at every meeting and shall performsuch other duties as may be assigned by the President or the Board.

The Secretary shall serve as a member of the Board of Trustees of the corporation (Article V of the by-laws)

Madison High School PTSO Treasurer

 The Madison High School PTSO Treasurer has two main responsibilities:

1. preparation of the annual budget for the PTSO
2. keeping track of all funds collected and spent by the PTSO

 Preparation of the budget is done during the summer so that it is ready to be reviewed by the PTSO Board in September and voted on by the membership on Back-to-School Night.  The budget is very similar from year-to-year so that its preparation is not very difficult or time consuming.  Often, the Treasurer consults with the President and/or other officers in preparing the budget

 With regard to keeping track of the funds collected, there are only two major sources of revenue fro the PTSO – membership dues and the sale of mums on Back-to-School Night.  Both of these happen in September so that is a busy time for making deposits.  The rest of the year involves very few deposits.  Expenditures occur sporadically throughout the school year, but only number about 20/25, so writing checks is not really a problem.  Most people bring in their receipts to the Board meetings and you can pay them there.  A statement of budgeted versus actual income and expenses is prepared for each Board meeting.

Other responsibilities of the Treasurer include the filing of the IRS Form 990 if mandated (to date, it has not been necessary), preparing and submitting the Charitable Registration renewal forms, renewal of the Legalized Games of Chance License when necessary (every other year) and keeping track of any requests by other school groups who wish to use the Gaming License.  The MHS PTSO treasury also holds the moneys for the Special Services group.  The Treasurer is thus responsible for making a few deposits and writing a few checks throughout the year.  Again, this is not a large or time consuming responsibility

Board of Education Liaison

Duties:  To attend and report on the Board of Ed highlights at the monthly PTSO meetings.

Specifics:  Attend the Board of Ed meetings every 1^st and 3^rd Tuesday of the month during the school year.  Attend any special Board of Ed meetings that may be scheduled to address the school budget. Attend the scheduled PTSO Board meetings.

 

  Senior Parents' Responsibilities

 The job of the senior parents is a continuation of the first three years of the class parent role.  How much is required this year depends on 1) how much your class advisors do and 2) how much money needs to be raised.

 The big fundraiser during the senior year is the Talent Show.  It is usually held in March or April.  It is normally run by students and the advisors.  Class parents handle the concession stand with 100% of the items sold being donated.  In 2002 a total amount of $2700 was raised.  Very little was sold from the concession stand.  There were lots of baked goods and bottled water, neither sold well.  This may be due to the fact that the Talent Show was held on an evening when school was not in session.

 The senior class also receives money from sales of soda from the machine in the gym hallway.  The advisors handle this aspect completely.

 Senior parents chair the Graduation Gala.  A description of that job is given to them with the Gala files.

   Junior Class Parent

The biggest fundraising activity for the Junior class is the food hut for the football season.  There are approximately four home games and one extra if the Thanksgiving game is home (Millburn and Madison alternate).  This year it was away, so in 2003 it will be at home.

Shopping for the hut can be done either by vendor (there is a file on hand with the names), or by going to a place like Cosco.  The vendor charges more; Cosco was much better.

Shopping is done once a week.  Hot dogs, rolls, sauerkraut, onions, chips, candy and other items can be sold.  Water, Pepsi, Root Beer, Sprite, and three flavors of Gatorade are sold along with coffee and hot chocolate.  The juniors work in the booth with class parents and teacher liasons.

Another activity for the Junior class is a garage sale which can be held in coordination with a school event, ie: All Sports Day.

Other activities can be a dance, or sale of a product, but each must be approved with Mr. Furevig.

Sophomore year: Car wash, All Sports Days, candy sales, bake sales, or another approved fundraiser; one class dance or a game night. 
Responsibilities: The fundraising pace increases as officers and advisors become more focused on senior year goals. Advisors encourage class officers to take a more active role. There will be less input from the advisors, and more emphasis on total involvement from the class. The class assumes an identity derived from commitment to the arrangement and funding of graduation. Urgency: Low - Moderate 

Freshman year: Selling candy to home crowds at basketball games and wrestling matches, and a class dance in late winter or early spring. 
Responsibilities: Freshman activities are limited because the students and advisors are new, and the need to raise money for senior year activities is not critical. Advisors should familiarize their new students with high school life, and lay the groundwork for the next three years. 
Urgency: None 

  New Student Liaison

Each year new students arrive at MHS.  These are not the new 9th graders, but are children comein in as 10th, 11th or 12th graders, or any 9th grader after the start of school. 

The New Student Liaison calls on each new student's family on behalf of the PTSO, and answers any questions they might have. 

The names of new families are gotten from the secretaries in the Guidence office.

Cross Cultural Integration

This new area within the PTSO was created because of concern for families of students at MHS who have different cultural backgrounds and may require help with communications with both the school and community.   Members of the PTSO will attempt to help.